Highlights from the Feb. 23, 2023 School Board special meeting

Chesterfield County Public Schools

November 9, 2023

Board Actions:

– The Board approved Memo #022-23 (attached), which recommended the Chesterfield County School Board: 

  1. Approve the School Board’s FY2024 Financial Plan by appropriation category as shown in Attachment A;
  2. Approve a total of $5,138,900 on behalf of the Appomattox Regional Governor’s School; and,
  3. Approve the resolution found in Attachment C indicating School Board approval of these actions and directing the Superintendent to submit the appropriate fiscal data to the County Administrator as required by the Code of Virginia (Section 22.1-115) and the Chesterfield County Charter (Section 5.2, Chapter 5).

– The Board approved Memo #023-23 (attached), which recommended that the Board:

  1. Approve the School Board’s FY2024-28 Capital Improvement Plan in Attachment A totaling $611,945,500; and,
  2. Approve the resolution in Attachment B indicating School Board approval of this plan and directing the Superintendent to submit the appropriate fiscal data to the County Administrator as required by the Code of Virginia (Section 22.1-115) and the Chesterfield County Charter (Section 5.2, Chapter 5).

– The Board approved Memo #024-23 (attached), which recommended the School Board authorize the Procurement Director to approve Change Order #4, in the amount of $199,511.95, under Contract (ADMN21000341) with NorthEast Contracting Corporation (NECC) for the credits and costs associated with the full replacement of Roof “O” at CECLA during the summer of 2023, between June 3rd and August 4th.

– The Board approved Memo #025-23 (attached), which recommended the School Board authorize the Procurement Director to enter into separate construction agreements with Whitley Service Roofing for roof reconstruction at Chalkley Elementary School, and with Roof Systems of Virginia for phase one and phase two roof reconstruction at Meadowbrook High School, and approve any necessary change orders not to exceed 10% of either base contract. The school division anticipates that purchase orders for each of these efforts will be issued in mid March, 2023.

– The Board approved Memo #026-23 (attached), which recommended the School Board authorize the Procurement Director to issue a Purchase Order to Weatherproofing Technologies, Inc. (WTI) for Roof Restoration at Evergreen Elementary School under the terms of their OMNIA Partners (Cooperative) Contract, and approve any necessary change orders not to exceed 10% of the original Purchase Order. CCPS anticipates that a Purchase Order for this effort will be issued no later than the beginning of March, 2023.

– The Board approved Memo #027-23 (attached), which recommended the School Board authorize the Director of Procurement to award requirements contracts with Austin Brockenbrough and Associates; CHA Consulting; Dewberry Engineers; and Timmons Group, Inc. to provide Civil Engineering. No funding is requested as part of this recommendation.